Campus ID News
Card, mobile credential, payment and security

When worlds collide: Copiers and printers are merging but the campus oversight remains split

CampusIDNews Staff   ||   Jul 01, 2003  ||   ,

As in the rest of the world, the trend in the photocopy market is from analog to digital. The days of the traditional copier are certainly numbered. New digital devices are faster, more efficient, have fewer parts, require only one pass regardless of the number of prints, and have far fewer paper jams and maintenance issues.

But perhaps even more importantly, they are networkable. These devices can reside on the same campus network as your printers–in fact, many combine the functionality of photocopier and printer. Called Multi-Function Devices (MFDs) these digital output powerhouses are the wave of the future on campus and in the office.

What is of particular interest to me is the change that these devices force in the campus political structure. Copiers have traditionally been the responsibility of an auxiliary service unit or reprographics department. Often copier fleets are outsourced to third-parties to install and maintain the equipment. Printer fleets, on the other hand, are typically the domain of the IT department. They recommend types, install, and handle maintenance.

So as the two devices converge into one, where should the responsibility fall? There is no correct answer but in researching for the articles in this month’s issue, a trend occurring in the corporate world seems to hold promise.

The creation of a Document Output Management Department, responsible for assessment, specification, installation, and maintenance, is bringing significant savings to large-scale enterprises. With analysts suggesting that organizations commonly spend as much as $100 per employee per month on document output, there are major dollars being spent. And with others suggesting that organizations can routinely cut output costs by 40% or more with proper infrastructure planning, user education, and equipmentretirement and replacement, there are major dollars to be saved.

It seems that such a department–if it was empowered to perform both strategic and operational functions regarding document output–could make positive impacts for our colleges and universities.

Take for example the current practice of printer purchasing. On many campuses and in many organizations, departments purchase printers at their discretion. The purchase price is typically low enough to fall under strict procurement guidelines. The printer industry understands this, and has created its business model to take advantage of it. The cost of the machines has been reduced while the cost of consumables remains high. It is much like the old razor and razorblade case study from Business 101. Give the razor or printer away and make your money on the blades or supplies.

A coordinated document output management effort would alleviate this situation by ensuring that all equipment met approved cost-per-page requirements.

Chris Corum
[email protected]

|| TAGS:
Subscribe to our weekly newsletter


Jun 08, 23 / ,

NACCU Blog: 9 keys to managing an on-site team remotely

Employees and positions traditionally tethered to an office are now increasingly hybrid or entirely remote. A recent entry to NACCU's Positive IDentity Blog, Director of Campus Card Services at The New School, Bankim Patel, discusses some of the important considerations for remotely managing an on-site team.

Student card data at Alberta helps piece together campus life puzzle

Jennifer McNeill, manager of the ONEcard program at the University of Alberta, explains how card system data can potentially lead to a safer, more welcoming student experience. She describes how data collected from campus card transactions can be used to improve operations like dining, residence life, fitness and other vital campus tasks.
May 26, 23 / ,

Penn State adds mobile ordering to campus app

Penn State has added a mobile ordering feature to its comprehensive campus mobile app, Penn State Go. The Penn State Eats Mobile function is available for use by students on the flagship University Park campus, as well as across the university's Commonwealth Campuses.
CIDN logo reversed
The only publication dedicated to the use of campus cards, mobile credentials, identity and security technology in the education market. CampusIDNews – formerly CR80News – has served more than 6,500 subscribers for more than two decades.

Join us, @NACCUorg, and @TouchNet to explore how campus card programs can successfully navigate the sales and procurement process. Join the webinar on June 6, 2 pm EDT.

Webinar: Learn how the University of Arizona uses campus cards, mobile ordering, kiosks, lockers, and robots to revolutionize campus dining. April 7, 2-2:30 EDT. Register Now at

Load More...
CampusIDNews is published by AVISIAN Publishing
315 E. Georgia St.
Tallahassee, FL 32301[email protected]
Use our contact form to submit tips, corrections, or questions to our team.
©2023 CampusIDNews. All rights reserved.