Campus ID News
Card, mobile credential, payment and security
FEATURED
PARTNERS
slider ISGcard 1 1

Can my smaller campus afford a campus card system?

Contributor   ||   Jun 05, 2017  ||   ,

By Tom Stiles, Identification Systems Group

Historically, most smaller universities and community colleges have shied away from true “one card” systems, with larger price tags and staffing requirements often giving them pause. More recently, however, we’re noticing a major transition as institutions of all sizes are looking to benefit from a true campus card system without the initial hefty investment of the past.

More campus card systems have begun offering scalable and modular systems, giving even the smallest colleges an opportunity to benefit from one system to manage all of their on-campus card systems and applications. With cloud-hosted offerings, pricing can drop even more significantly, as campuses no longer need to worry about the hardware and staffing requirements associated with on-campus servers.  The flexibility of systems today gives them an opportunity to only purchase what they need initially and expands as budget and security requirements grow in the future.

With less than 5,000 students, East Mississippi Community College (EMCC) is a great example of a smaller institution with big dreams for their campus card system. In 2015, EMCC made the decision to migrate their campus card platform to TotalCard, a BadgePass product, giving them the cost-effective  solution they needed with the long-term functionality and flexibility they required.

The first step of migration was implementing new ID software in the form of BadgePass Identity Manager. “TotalCard’s badge production module, Identity Manager, couldn’t be easier to use,” explains Jeff Harrell, Network Administrator at EMCC. “When we switched from our previous software to this, I think we spent 5-10 minutes training the library staff and sent a short email to them to describe the process. It’s that easy.”

Though the campus may not be home to tens of thousands of students like some larger universities, EMCC’s data integration requirements are still of upmost priority. “When implementing TotalCard, one of our biggest concerns was being able to seamlessly integrate with our existing student information system database for easier card production for students and faculty members,” Harrell says. “We created a few SQL views that include information such as name, ID number, meal plans and housing number. Since all the information comes directly from our student information system, the library staff who issue the ID cards have no extra data entry to do.”

As mentioned, integration to the student information system database was important to EMCC. No matter the campus one card system being used, getting everything working together is very important. Here are some questions to consider:

Which is the one true, accurate student database at your institution - the student information system or the campus one card database?

At most institutions the one, truly accurate database is student information system. It is where the campus one-card system should get its data from, not the other way around.

Pages: 1 2

|| TAGS:
Subscribe to our weekly newsletter

RECENT ARTICLES

Brista Hurst UT Tyler

Learn to analyze card system data at NACCU’s popular Data Summit

In a recent CampusIDNews Chats interview, Brista Hurst-Kent, Business Technology Services Manager at the University of Texas at Tyler, shared her experience attending the NACCU Data Summit. This two-day workshop focused on empowering participants to use common reporting tools – specifically Microsoft Excel with Power Pivot and Power Query – to create interactive dashboards that […]
Credentials 101 Series banner

Understanding chip options for contactless campus cards

Three main components underly modern credential technology – chips, formats, and encryption. Each are applicable to both cards and mobile credentials and understanding them is key to making informed decisions for your campus card program. In this series of articles, we will dive into each component, but first a brief preview. Chips are the core of […]
Apex OrderHQ Array modular lockers
Jul 02, 25 /

Modular locker solution streamlines campus order pickup

Apex Order Pickup Solutions launched a new modular system of automated order pickup lockers that can be stacked or setup in custom configurations. The OrderHQ Array Series lockers work in any floor plan without expensive remodeling. In an interview with Food On Demand, Kent Savage, founder and executive chairman of Apex Order Pickup Solutions, compares […]
CIDN logo reversed
The only publication dedicated to the use of campus cards, mobile credentials, identity and security technology in the education market. CampusIDNews – formerly CR80News – has served more than 6,500 subscribers for more than two decades.
Twitter

Attn: friends in the biometrics space. Nominations close Friday for the annual Women in Biometrics Awards. Take five minutes to recognize a colleague or even yourself. http://WomenInBiometrics.com

Feb. 1 webinar explores how mobile ordering enhanced campus life, increased sales at UVA and Central Washington @Grubhub @CBORD

Load More...
Contact
CampusIDNews is published by AVISIAN Publishing
315 E. Georgia St.
Tallahassee, FL 32301
www.AVISIAN.com[email protected]
Use our contact form to submit tips, corrections, or questions to our team.
©2025 CampusIDNews. All rights reserved.