Campus ID News
Card, mobile credential, payment and security
slider cards 1

Planning order times

What to do when it’s time to restock the card office cabinet

Andrew Hudson   ||   May 18, 2017  ||   ,

Springtime typically marks a period of normal operation for campus card offices. But even though the workload this time of year is relatively straightforward compared to the hectic orientation periods, it’s never too early to start planning for that next, inevitable rush.

Properly planning your card consumable orders is key to being prepared for both the high-issuance periods and normal office operations.

“Planning your card order is vital to the success of a card office,” says Mark Degan, director of corporate marketing at ColorID. “If you aren’t in touch with your provider and know what the accurate and most up-to-date lead times are then you could run the risk of having no cards to issue.”

It goes without saying that a card office without cardstock is a terrible scenario. “It’d be like a gas station running out of gasoline or a grocery store running out of milk,” says Degan. It certainly would be a black eye for the card office if they couldn’t issue cards for a completely avoidable reason.

Proper planning

In order to avoid down time, a card office needs to first consider their operation and the types of consumables needed and then place that order.

“A very good rule of thumb is to look at the time of the year and plan accordingly,” explains Degan. “The summer months are by far the busiest season for orders with early fall and late spring being the elevated lead times.”

That said, the more a card office can think ahead the easier the order process will go. “The winter months are the best time to order,” Degan says. “Lead times also depend on what type of card a campus is issuing, the card technology, the type of customization the campus is having done, etc.”

Predictably, the fewer the components included in a card the quicker and more readily available the materials will be, and in turn, the quicker that cardstock can arrive to campus. “100% PVC pre-printed cardstock with black imprinting on the back and one HiCo, three-track mag stripe may have a lead time of just three weeks, for example,” Degan explains. “But if a campus adds a custom holographic overlay and embedded identification technologies or chips, it can increase the lead time to six weeks.”

Avoid the pitfalls

Improper lead-time is by far the biggest pitfall that a card office faces when placing consumable orders.

“What many offices aren’t considering is how many other jobs are already in line ahead of them, how rare their card materials are, and whether those materials are already sitting on the inventory shelf or not,” Degan explains.

|| TAGS:
Subscribe to our weekly newsletter


May 26, 23 / ,

Penn State adds mobile ordering to campus app

Penn State has added a mobile ordering feature to its comprehensive campus mobile app, Penn State Go. The Penn State Eats Mobile function is available for use by students on the flagship University Park campus, as well as across the university's Commonwealth Campuses.
May 26, 23 / ,

NAU leverages delivery robots to support late-night dining

Northern Arizona is leveraging Starship delivery robots and the mobile ordering app in a clever way to prop up late night dining, and putting a twist on the ghost kitchen concept. The university has launched its Hole in the Wall dining window that now serves either pickup or robot delivery for students by offering a number of dining concepts all from a single, concession-style window.
May 25, 23 / ,

HID's Technology Partner Program helps companies develop mobile solutions

Trusted identity solutions provider, HID Global, has announced its HID Origo Technology Partner Program, the company’s first program dedicated to partners with a focus on mobile technologies. The Origo Technology Partner Program is designed to help technology partners by providing the ideal platform for organizations to design, test, and market products that integrate with HID Origo via APIs and SDKs.
CIDN logo reversed
The only publication dedicated to the use of campus cards, mobile credentials, identity and security technology in the education market. CampusIDNews – formerly CR80News – has served more than 6,500 subscribers for more than two decades.

Join us, @NACCUorg, and @TouchNet to explore how campus card programs can successfully navigate the sales and procurement process. Join the webinar on June 6, 2 pm EDT.

Webinar: Learn how the University of Arizona uses campus cards, mobile ordering, kiosks, lockers, and robots to revolutionize campus dining. April 7, 2-2:30 EDT. Register Now at

Load More...
CampusIDNews is published by AVISIAN Publishing
315 E. Georgia St.
Tallahassee, FL 32301[email protected]
Use our contact form to submit tips, corrections, or questions to our team.
©2023 CampusIDNews. All rights reserved.